Gender Equality Plan

1. Introduction

HeapByte is committed to fostering an inclusive, diverse, and equitable working environment. This Gender Equality Plan (GEP) establishes our strategic framework to ensure equal opportunities regardless of gender and to eliminate discrimination, bias, and inequality within our organisation.

This document serves as HeapByte’s formal Gender Equality Plan in accordance with European Union requirements, including Horizon Europe eligibility criteria where applicable.

2. Public Commitment

This Gender Equality Plan:

• Is a formal and publicly accessible document
• Is published on the official website of HeapByte
• Is approved and signed by top management
• Applies to all employees, management, contractors, and collaborators

Top management is fully committed to implementing, monitoring, and continuously improving this plan.

3. Dedicated Resources

HeapByte commits appropriate human and operational resources to implement this GEP effectively. This includes:

• Appointment of a responsible Gender Equality Lead / Committee
• Allocation of internal operational resources for equality initiatives
• Engagement of external expertise where necessary
• Documentation of meetings, initiatives, and implementation progress

Management ensures that gender equality objectives are integrated into strategic planning and organisational decision-making.

4. Data Collection & Monitoring

HeapByte commits to evidence-based monitoring of gender equality. We will:

• Collect gender-disaggregated data on personnel
• Monitor recruitment, promotion, and leadership representation
• Review pay equity where applicable
• Conduct annual internal reviews of gender-related indicators
• Document and evaluate progress of GEP implementation

Findings from monitoring activities will inform continuous improvement measures.

5. Training & Awareness

HeapByte recognises that awareness and education are essential for eliminating unconscious bias and ensuring equality. We commit to:

• Providing gender equality awareness sessions for staff
• Delivering training on unconscious gender bias for management and decision-makers
• Promoting inclusive leadership practices
• Integrating equality principles into onboarding processes

Training activities will be documented and periodically reviewed.

6. Key Objectives

HeapByte’s Gender Equality objectives include:

• Equal opportunities in recruitment and career progression
• Fair and transparent compensation practices
• Inclusive workplace culture
• Zero tolerance for discrimination, harassment, or gender-based violence
• Work-life balance support policies

7. Implementation & Review

This Gender Equality Plan:

• Is implemented across all company operations
• Is reviewed annually
• May be updated to reflect organisational growth and regulatory requirements

Management remains accountable for ensuring effective implementation.

8. Contact

For questions regarding this Gender Equality Plan:

Email: info@heapbyte.eu · Website: heapbyte.eu